File Listing Processed or Test Files

The File Listing: Processed and File Listing: Test pages display the results after the BCRC has processed your processed or test input files, respectively.

After files have been processed by the BCRC, they are separated into components depending on the file type and record identifiers. For example, when a GHP MSP Input File is submitted with the TIN Reference File concatenated, after it is processed by the BCRC, it is split into its component parts—namely the MSP Input File, denoted with a record type of MS, and the TIN Reference File. Likewise, a liability/No-Fault/Workers’ Compensation file submitted with a TIN Reference File concatenated will be split into its component parts with a record type of CL for the Claim Input File records.

Record Types

The following are the record types for GHP and NGHP RREs:

GHP

• MS – MS Input File
• NM – Non-MSP Input File
• QY – Query Only Input File
• TR – TIN Reference File
• UN – Unsolicited Alert File

NGHP (Liability/No-Fault/Workers’ Compensation)

• CM – Claim Input File
• QY – Query Input File
• TR – TIN Reference File
• UN – Unsolicited Alert File

File Submission Information:

File ID – File processing number assigned by the BCRC. Have this ID on hand when contacting your EDI Representative with questions or issues concerning submitted files.

Record Type – See list provided on the application page. Click on the link created by the record type to view the associated File Details page. No file detail is available for Query or TIN Reference Files. No file detail is available for files not in a complete status.

Receipt Date – Date file marked as received by the BCRC.

Processed Date – Date the BCRC processed the file. MSP and Claim Input Files submitted early will be held and processed during the assigned file submission timeframe.

Record Count – Total record count of the component file not including header and trailer records.

Status – Current status of file processing. Only files in a complete status will have file processing details available on the File Detail Page. Values:

• Received (File received but BCRC processing has not begun.)
• Processing (BCRC is currently processing the file.)
• Completed (Processing complete. Response file available.)
• Released for Processing (File was released by EDI Representative for processing.)
• Early Submission (Contact your EDI Representative to determine when file will be submitted.)
• TIN Error (Contact your EDI Representative. TIN reference file was rejected. File and a corrected TIN reference will need to be resubmitted.)
• Deleted (File deleted by your EDI Representative. Contact your EDI Representative to determine when to resubmit.)
• Threshold Errors (File suspended for a threshold check. Contact your EDI Representative.)
• Forced to complete by EDI (EDI Representative forced completed file due to special circumstance. Please contact your EDI Representative if you have any questions.)
• Query file in process (Query file processing.)
• Bene matching in process (Performing beneficiary matching on file.)
• Bene matching completed (Beneficiary matching process completed; file moved to the next step in processing.)
• Query file completed (Query file processing completed; file moved to the next step in processing.)
• Severe Error (File rejected. Contact your EDI Representative.)
• Response file regenerated (Requested response file regenerated and sent to COBSW.)

Bene Match – Number of records matched to a Medicare beneficiary. 

Bene Unmatch – Number of records not matched to a Medicare beneficiary ('51' Disposition Code). 

Response Date – Date the BCRC created the corresponding response file.

Response File – Name of the corresponding response file. If the HTTPS file transmission was selected, you may click on the link formed by the file name to download it to your computer or network. 

To see the Response DT and Response File, click on the blue arrow on the left-hand side of the row associated with the file. No further processing details are available for Query files. Only files in a complete status will have file processing details available. Use the Bene Match and Bene Unmatch counts for results of your Query File.

To download a response file via HTTPS:

1. Click the arrow icon under the RRE ID.

     The Response Date and Response File appear.

2. Click on the Response File link formed by the file name on the row associated with the file.

     A File Download dialog box will open.

3.  Click on the Save button in the dialog box to save the file to your PC or network.

     A Save As dialog box will open.

4. Navigate to the appropriate destination directory on your PC or internal network. You may change the file name.

5. Click on the Save button in the Save As dialog box and this Save As dialog box will close and the download will begin.

     The File Download dialog box will remain open and display the statistics related to the download. Leave this box open until the download is complete.

     The File Download dialog box will display a message when the download is complete. You must stay logged on with an active session during the download process.

6.  Click on the Close button to close the dialog box when the download is complete.

See the Section 111 User Guide for more information.

Click RRE Listing or RRE Information to return to the RRE Listing page or RRE Information Detail pages, respectively.

September 2024

This page was last modified on: September 2024